GTD-Asana Key

This key is a guide to how GTD concepts are translated and used in Asana. All OMA people will use the same methodology.

Context == Tag

Use tags for the contexts, i.e. the type of task or the context in which you need to get it done. Tags must be lower case always We will be using standardized contexts across the organization:

Tag/Context	Description
online	Needs to be done online, using a smartphone or a computer
phone	It's a phone call
office	This needs to be done at the office
errand	You have to leave and go to a third party place to do this
home	You need to do this at home
think	This is something to give feedback about
specification	This is something you need to write up a description about
challenge	This is a task that you think doesn't need to be done, and are discussing with the creator
split	This task has been split into smaller tasks (atomic tasks)
read	You have to read this. Should have something attached.
listen	Something to listen to.
bug	A customer impacting bug
frog	A big action that requires hard concentration and effort
avoiding	You know you have a tendency to avoid tasks like this
easy	This can be done without much focus, group these and do them occassionally
waiting	Waiting on someone else to complete a task first
someday	It's a good idea to keep it in the list, but you're not going to do this now
hipri	A high priority task that needs immediate attention
stale	Tags that are auto-marked by the GTD bot that haven't been touched for 4 weeks

Project == Project

Due date == Due date

Timing == New tasks, Today, Upcoming and Later in Asana

Status	Description
New tasks	Have not been sorted yet. This is your unprocessed inbox.
Today	This is where you've sorted tasks that you've decided in your morning sorting you're going to do today. Generally keep this list short to avoice overwhelm or blockage
Upcoming	This means you're getting to them soon, they are your next actions, so you'll be checking to see at the end of each day if you're moving them to today
Later	This is your backlog. You need to check these in your weekly and monthly review so see if anything needs to move to upcoming or today

Project Naming

• _ (underscore) - is a non-actionable project or a project template

• @ (ampersand) - is a context-based, non-actionable project

• &ROLE - is an ongoing, role-based project. Things that are todos because they are in a particular role. Your ongoing work

• ^(Carrot) - This is a non-actionable project that defines metrics for a system

Note:These are different from those tagged “someday” which means that they’re future projects.Later just means they’re not immediate